Employee database

Everything you need in a single HR database

No more stumbling upon paper files, find everything in one secure HR portal. Plus, take the day to day workload off your shoulders and enable people to access and update their own personal information.


Trusted by over 7000+ ambitious teams, globally

All essential data in one employee directory

Find everything you need in no time from employees' personal and HR data to documents in a single employee records database

✓ Keep all personal and HR data stored securely 24/7 in one place
✓ Give yourself room to breathe and store documents in digital personnel files
✓ Let people fill out their own data to increase data accuracy and save time
✓ Put a face to every name and connect people easily with a modern employee directory

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Focus back on your people

With less HR admin, you can put your people first again. Thanks to the complete employee lifecycle overview, you can manage staff members at every stage, increasing retention and employer branding internally and externally.

✓ Set employment dates to help you plan the welcome your staff deserves
✓ Keep important employee feedback in mind with confidential notes
✓ Don't miss a chance to show appreciation with work anniversaries or birthdays

Know your company inside out

With reports, you can make adjustments along the way to ensure people are happy, fairly compensated or simply to visualize hiring or turnover trends

✓ Plan events, onboarding or offboarding in advance with seniority, headcount, and new hires reports
✓ Close pay gaps and provide competitive salaries with payroll history records
✓ Spot missing records at a glance and comply with HR data compliance

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Put compliance and security concerns behind you

Protecting your most valuable asset, your people and ensuring their HR data stays confidential, safe and GPDR compliant will no longer keep you awake thanks to kiwiHR

✓ Prevent sensitive data from falling into the wrong hands with access control
✓ You comply with regulations and we protect data following GDPR rules
✓ Sleep soundly knowing your data is always protected with security industry standards

Keep an overview of your teams

Insights into team structures and responsibilities support you in strategic personnel planning.

✓ The organizational chart gives you an overview of all teams and structures in the company.
✓ In our HR software, responsibilities are clearly defined so that corporate structures can be perfectly mapped.
✓ With simple filter options, you can always find the right contact person.

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All employee information in a secure employee database software

You can scratch HR admin off your to-do list and free up time with our user-friendly employee database management software. Your employees will enjoy having control over their HR data and you will love the increased data accuracy and time savings!

  • Digital personnel files
  • HR database
  • Employee profile
  • Employee directory
  • Clear organisational structure
  • Access control
  • Employee self-service
  • GDPR compliant
  • Data import and export

Discover how HR software can simplify your processes

Make HR compliance one less thing to worry about

Frequently Asked Questions

Is it possible to store and share documents with my employees?

Of course! Both employees and managers can upload documents to their digital personnel file. These documents will only be accessible for the manager and employee themselves. All common file types such as .pdf, .png, .doc, and more are supported.

Do you allow employees to add or modify data in their profile?

Employees are free to fill up or update their personal and HR data using their digital personnel file. Thanks to this employee self-service feature, managers can delegate data maintenance and focus on more value-added tasks.

Would it be possible to import and export employees data?

Absolutely! Data can be imported even during the trial period to make set up and data migration even easier and quicker to kiwiHR upon support request. What's more, you can export employee's data easily and share them if needed.

Who has access to the employee directory?

All employees in the company have access to the employee directory. This enables people to connect with people or find the right person and contact them in no time via email or phone directly from kiwiHR.

How can I ensure data is complete on kiwiHR?

Using employee data reports managers can quickly spot missing employee data and export or ask employees to complete their personal data to ensure nothing is missing for HR compliance.

Where is the data stored? Is kiwiHR GDPR compliant?

kiwiHR uses Amazon Web Services (AWS) infrastructure located in Frankfurt, Germany. We only store the data with carefully selected and trusted partners. In kiwiHR you can assign user roles to extend or restrict access to sensitive information and keep records confidential. More information on security and GDPR compliance here.

How is my data being used during and after the trial period?

We collect and store only the necessary information to set up your kiwiHR account and to manage employees and company processes. Once the trial expires and if no subscription is activated within 30 days all stored data will be permanently deleted.