Absence Management

Stress-free planning with absence management software

Leave planning feels like holiday with kiwiHR. Everyone will love requesting and managing leave in one click. Automatically updated leave balances and a clear absence overview make planning leave a breeze.


Trusted by over 7000+ ambitious teams, globally

Planning leave feels like holiday

Everyone loves holidays, so why does holiday management feel so differently? Turn leave admin into a stress-free experience for all.

✓ Delegate the hard work and let people request leave on their own
✓ Approve leave requests in one click or automatically
✓ No more delays with instant notifications for managers and staff

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Adapt leave benefits on the fly

Every person in your company is at a different stage in life and our leave system is able to live up to that. Adapt annual leave policies with flexible rules and keep everyone on track with accurate leave records.

✓ Customise or create leave policies for several people in a swift
✓ We'll do the math for you, whether it's holiday accrual or time in lieu
✓ Our leave records don't lie thanks to automatic calculations including public holidays

All absences in a bird's eye view

Plan more in advance, spot overlapping holidays, prevent bottlenecks, and provide a transparent overview to all, whether it's the team's holidays or their own leave balances

✓ Increase transparency with a synchronisable company calendar
✓ Never miss a thing again thanks to a complete calendar - absences, holidays, remote
✓ Clear up all questions with transparent rules and leave records

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Leave records always at the ready

Whether it’s to get payroll ready or you wanna dig deeper into your company's holiday usage and current work-life balance state, find and share the information you need easily

✓ Keep track of paid leave types and get payroll ready with pay runs
✓ See if people are taking the holidays they deserve using leave usage reports
✓ Export leave usage reports in one click and easily share them

Absence management software designed to meet your needs

You can start streamlining your company's absence management with our user friendly software. Your employees will enjoy using it and you will love the time savings on leave administration!

  • One click leave requests and approvals
  • Customisable leave types
  • Mobile leave requests and approvals
  • Automatic approvals
  • Public holidays and customisation
  • Automatic leave accrual calculation
  • Transparent company calendar
  • Annual leave records export
  • Clear rules with customisable leave policies

Discover how HR software can simplify your processes

Love your holiday planner as much as your holidays

Frequently Asked Questions

Can I set up all types of leave? Can I set up different annual leave policies?

Our absence management software is able to adapt to your needs. Therefore, leave types can be completely customized from defining limits to creating your very own types. Moreover, you can assign employees different leave policies and locations so you can grant the right public holidays, define how much of each leave type they get, customize annual leave carryover, accruals, and more.

Does kiwiHR provide an absence summary?

Yes, kiwiHR gathers absence records as they are recorded and sends weekly briefings including absences planned for the upcoming week and other important events. Besides, thanks to the Slack integration, managers get a daily absence summary directly on Slack. Last but not least, all leave records are kept on kiwiHR and can be filtered by time off type, month or annual leave period.

Who can access leave records?

kiwiHR functions in a role based access control. Therefore, account administrators can access all employees' leave records, team managers can access those of their team members and employees can only access their individual records.

Can monthly leave records be exported?

Yes, monthly leave records can be exported in one click by managers using the time off usage section. Moreover, managers can filter the information they need to export by time off type.

Can I request leave from my mobile?

Sure thing! Employees can request leave on their own in just seconds using their kiwiHR web mobile app and managers can request leave for themselves and others as well.

Can a manager request leave in behalf of an employee ?

Absolutely! Not only managers can request leave on behalf of employee but also team managers can request leave for their team members.

Can an employee attach a document to a leave request ?

Yes, employees are able to attach any document in the most common formats. Whether it's a fit note, flight tickets or training schedules, they can add to their time off request just about anything.

What does the kiwiHR calendar include?

The calendar includes future planned absences, remote work plans, employment dates such as start, end, probation period ends, and of course, public holidays for the different company locations. You can also export the calendar or synchronise it with your favourite external calendar like iCal, Google Calendar or Outlook Calendar.

Are public holidays automatically calculated?

Of course! All public holidays will be included on employees' leave policies assigned to that specific location. Moreover, managers can define whether a public holiday is granted or not, and even add their own public holiday.